Order Entry
Read incoming POs from email and PDF. Validate line items against your catalog and customer pricing. Flag discrepancies.
How it works
From trigger to outcome.
Hi,
Please find attached our purchase order #558572 for welding repair parts. We need delivery by 10/01. Please confirm receipt and advise on ship dates.
Thanks,
Purchasing, Kools Steel Supply
Ph: (920) 555-0482
Setup
Live in 120 days.
Initial data dump for model training
Connect your email inbox, import customer database, and configure pricing rules (volume, contract, customer-specific).
30 days of development
Our engineers configure and train Order Entry against your data, workflows, and integrations.
60 days of beta testing
Run alongside your current process. We tune accuracy, catch edge cases, and adjust thresholds until outputs match or exceed your team's standards.
30 days of rollout and training
Flip the switch across your office. We train your team, hand off playbooks, and stand by for same-day support.
120 days total from initiation to go-live
No multi-year implementation. Four months from kickoff to a fully deployed, measured result.
Why Order Entry
Results you can measure.
Process orders in seconds, not 15+ minutes each
Catch pricing and quantity discrepancies automatically
99%+ data entry accuracy
Orders flow directly into your ERP
Explore more tools
Other Arzana Agents.
Quoting
Receive RFQ emails, match parts against your catalog, validate pricing, and send professional quotes automatically.
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Estimating
Train a custom AI model on your historical job costs. Generate accurate estimates that maintain target margins.
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Purchasing
Auto-generate RFQs, discover and qualify new vendors, and compare quotes across your supplier network to find the best price and delivery.
Learn moreOrder Entry, frequently asked questions
How does Arzana's Order Entry tool work?
Read incoming POs from email and PDF. Validate line items against your catalog and customer pricing. Flag discrepancies. The tool is fully customized to your specific operation, including your product catalog, pricing rules, vendor relationships, and customer requirements. It integrates directly with your existing ERP system and starts delivering results within 120 days of initiation.
How long does it take to set up Order Entry?
Live in 120 days. Our forward-deployed engineers work from your facility to configure the system around your exact processes. Setup begins with: Connect your email inbox, import customer database, and configure pricing rules (volume, contract, customer-specific).
Does Order Entry integrate with my existing ERP?
Yes. Arzana integrates with all major manufacturing ERP systems including Epicor, JobBoss, SAP, QuickBooks, NetSuite, Sage, IFS, Microsoft Dynamics, and Prophet 21. We also integrate with CRM platforms like Salesforce, HubSpot, and Zoho, and email systems including Gmail and Outlook. We build custom integrations at no additional cost.
What kind of accuracy does Order Entry achieve?
Arzana's Order Entry tool achieves 99%+ accuracy on data processing, document extraction, and automated workflows. Every AI model is trained specifically on your data, your catalog, and your historical transactions, which means accuracy improves over time as the system learns your operation's patterns and edge cases.
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